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BOROUGH OF BRADFORD WOODS
REGULAR MEETING JUNE 8, 2009 (UNAPPROVED)
The Bradford Woods Borough Council President Scott Anderson called the
meeting to order at 7:00 p.m. A quorum was established with Council members
David Baldonieri, Tom Demianczyk, Don Lammers, Paul Pongrace and Richard
Smith present. Also present were: Mayor Bob Murray, Solicitor Aimee Rankin
and Borough Manager, Mary Ann Moretti.
PUBLIC COMMENTS
None
MINUTES
A motion was made by Paul Pongrace, seconded by Dave Baldonieri and carried
to approve the May 11, 2009 minutes.
BOROUGH REPORTS
A. Mayor Murray - wanted to acknowledge the Boy Scouts, the Conservancy and
parents that helped with the landscaping project in front of the firehall.
The Mayor said it was a job well done. Thank you letters were sent out as
well as certificates to each of the Scouts.
Mayor Murray also wanted to acknowledge all of the individuals that placed
their names on the primary ballot. Whether they won or not, these
individuals are to be commended for stepping forward and taking an interest
in the leadership of their community.
The Emergency Management plan continues -- the Mayor reported that the BW
Fire Company would provide emergency shelter during a disaster. However
there are many issues to be addressed such as equipment, storage space, etc.
The definition of what this shelter would be needs to be thought out as well
as a developed plan of use, but the important issue is that the Fire Company
agrees to the action for the safety of our residents.
1. Fire Chief Mike Slater – reported there was one fire call since last
meeting and it was a false alarm.
B. Manager
1. R.O. W. Agreement – Mr. & Mrs. Lirette of Oak Road have signed the r.o.w.
agreement for the 2009 road paving project that will be affecting the front
shoulder area of their property. A fully executed copy will be sent to them
along with a thank you letter for their cooperation.
2. Jan Rea, County Council member, has sent a letter outlining the events
leading to the overturn of the assessment process in Allegheny County. She
would be very willing to answer any questions or help with any problems the
Borough may experience.
3. Act 32 – mandates by State Legislation for the collection of earned
income tax requires that the Borough must appoint a Delegate and Alternate
by September 15, 2009 to represent the Borough’s interest in voting on the
by-laws and method of collections. The Council discussed this issue at
length and Dave Baldonieri feels that a job description should be compiled
and Council interview any interested resident or Borough official wishing to
serve as the EIT Delegate and Alternate.
4. Right to know request - Mary Ann wanted Council to be aware of the ‘right
to know’ requests that have been coming into the office. Some of these
requests are questionable and the solicitor has advised that such requests
be run past their office first.
5. Tax credit for residential handicap improvements – the ADA is offering a
tax credit application process for anyone installing handicap improvements
in their home. This tax credit can be up to $2,500 over a five year period.
An application can be obtained at the Borough or on line at
www.county.allegheny.pa.us.
6. The final proposed budget (2009-2010) for NA school district can be
viewed at the Borough office.
7. The 24” storm sewer located on Glenmore Road is to be viewed by a sewer
camera and/or cleaned on Tuesday morning. This was discussed during the
meetings of June and July in 2008 pending the paving of the BW Community
Church parking lot. Council continued with the discussion that perhaps this
may not be necessary since the church is not continuing at this time with
the paving. The Borough is also charged with viewing the MS4 outfall in the
same area and determine why the bacteria count remains high. This storm
sewer, as per correspondence, from Lennon Smith Souleret is active but flow
seems labored. In order to determine the capacity as well as the outfall
problem, Council decided to move forward with the storm sewer review.
C. Solicitor
No report.
COMMITTEE REPORTS
A. Finance
1. A motion was made by Paul Pongrace, seconded by Don Lammers and carried
to approve the checks as presented from May 12, 2009 to June 8, 2009.
2. The financial report was presented for May, 2009 as well as Richard
Smith’s financial projection report.
B. Safety
Total calls for the month of May were 19 with 1 accident, 8 traffic arrests
and 1 warning issue.
C. Roads
The advertisement for the Oak Road improvements has been placed in the
newspaper and bids will be opened on June 25th.
D. Planning
One building permit issued in May - Marsh driveway at E. Harding Road.
E. Environment
Tom Demianczyk reported that the walking trail has been completed on the
Lake Road property. A second crossing over the stream is being looked into
as well as the trail signage.
F. Employee/Public Relations
No report.
G. North Hills COG
No report.
Old Business
None
New Business
None
Adjournment
A motion was made by Richard Smith seconded by Don Lammers and carried to
adjourn the meeting. The meeting adjourned at 8:15 p.m.
Respectfully submitted,
______________________ ___________________
Mary Ann Moretti, Manager Date
BOROUGH OF BRADFORD WOODS
REGULAR MEETING MAY 11, 2009 (APPROVED)
The Bradford Woods Borough Council President Scott Anderson called the
meeting to order at 7:00 p.m. A quorum was established with Council members
David Baldonieri, Tom Demianczyk, Don Lammers, Ray Lewis, Paul Pongrace and
Richard Smith present. Also present were: Mayor Bob Murray, Solicitor Janet
Burkardt and Borough Manager, Mary Ann Moretti.
PUBLIC COMMENTS
None
MINUTES
A motion was made by Scott Anderson, seconded by Paul Pongrace and carried
to approve the minutes from the April 13, 2009 meeting.
BOROUGH REPORTS
A. Mayor Murray - reported on attending an emergency management meeting held
at the County regarding Swine Flu. In summarizing the meeting, Mayor Murray
reported that the Swine Flu is not becoming a major event. He cited the 1/3
principle: 1/3 of people will get sick; 1/3 will be caretakers and 1/3 will
remain working. The County provided several speakers that were doctors
affiliated with the Public Health Department. Most of the information
covered has been reported on the news.
Mayor Murray also gave an update on his search for outside shelters in the
event of a Borough emergency. In his findings he has witnessed the legal
obstacles in providing such a shelter not only to the facility but the
Borough as well. In retrospect of his search, Mayor Murray has written his
concerns to Chief Robert Full of the County Emergency Management for some
guidance. He has also spoken with Chief Full’s assistant and is hopeful for
a current reply.
1. Chief Slater reported there were four fire calls since last meeting.
Chief Slater indicated that the fire company has concerns regarding some
homes in Bradford Woods with compromising driveways and the need to have a
fire truck enter. They are contemplating writing letters to these
individuals seeking permission for a fire truck to perform a trial run into
their driveway.
B. Manager
1. Resolution 11 of 2009 – establishing a Capital Reserve Fund using police
budgeted surplus monies. A motion was made by Scott Anderson, seconded by
Paul Pongrace and carried with David Baldonieri voting no. Resolution 11 of
2009 has the following conditions: 1) Create a separate Capital Reserve Fund
(not a line item in the operating budget), held in PLGIT account with check
writing ability, which earns the maximum interest. 2) Transfer the entire
surplus of $64,756.37 to the Capital Reserve Fund PLGIT account. 3) Prepare
a 2009 Capital Reserve Fund budget, allocating funds for the building
remodeling project and designating any excess funds in an unappropriated
reserve line item within the Capital Reserve budget. 4) A general Capital
Reserve Budget shall be prepared annually, and the Joint Police Board as
part of its budget adoption process, shall decide how much of any year-end
surplus funds shall be allocated to the fund and shall approve the
expenditures to be made from the fund in the next budget year. 5) The
Capital Reserve Fund should be capped at 5% of the total operating budget.
6) Additional conditions as listed in the Feb. 10, 2009 memorandum of Chief
Robert Amann as follows: A) The amount allocated will be reviewed by the
Joint Police Board each year. B) Reserve account will be used for capital
purchases. C) All purchases must be approved by the Joint Police Board. D)
Dollar amount of Capital Reserve Account may be capped by the Joint Police
Board. E) If the Capital Reserve Account is capped, any additional surplus
funds in any given year would be returned to the townships and borough.
2. Senator Orie’s meeting of May 18th as a round table discussion for local
leaders has been canceled and will be rescheduled at a later date.
3. Earned Income Tax Collection under Act 32 is approved by the State
Legislation. The North Hills Council of Government is being pro-active in
meeting the mandates of the State Act with the anticipation and interest in
who the collection agency will be. All NHCOG members have a huge stake and a
need to have EIT taxes collected properly while be expedient quickly to all
municipalities. EIT taxes play a large role for municipalities to keep their
budget cash flow levels healthy.
4. Drop collection of hard-to-recyle items is being offered by the County
Health Department on Saturday, May 16, at the Clack Health Center in
Lawrenceville. Many items that are hard to dispose of will be collected for
a small fee. No fees will be charged for cell phones, ink and toner
cartridges, compact fluorescent light bulbs, alkaline batteries, crutches,
canes and walkers.
For more information call 412-488-7490 x 236.
C. Solicitor
No report.
COMMITTEE REPORTS
A. Finance
1. A motion was made by Paul Pongrace, seconded by Scott Anderson and
carried to pay and ratify checks as presented from 4/15/2009 to 5/11/2009.
2. The financial report was presented for April, 2009 as well as Richard
Smith’s financial projection report. Mr. Smith indicated that income is
approximately the same as this time last year. However the $10,000
expenditure for signs needs to be offset by the $10,000 grant check
forthcoming from the State.
B. Safety
Scott Anderson reported that there were 27 police calls in BW for the month
of April with no criminal offense arrests, 0 accidents, 8 traffic arrests
and 5 warnings issued.
Ray Lewis indicated that during a BW elementary school function last week,
cars were parked on both sides of the road hampering emergency vehicles.
This should be reported to the police during the occurrence as the school
has provided ample parking in the rear of the building.
C. Roads
Don Lammers reported that our engineer is still working on the completion of
the Oak Road specifications. Marshall Twp. has tentatively approved entering
into the paving of their road section. The Woodlands have been contacted and
were present at the site visit for their involvement with the drainage
issues above Mrs. Rhule’s home. Richard Smith will be attending a meeting
with the Woodlands and will verify the drainage problems and their
involvement with correction. Lennon Smith Souleret has provided a proposed
project schedule for Council with an advertising date of June 9, 2009 and a
bid opening on June 25th. A motion was made by Don Lammers, seconded by Ray
Lewis and carried to advertise the Oak Road paving project pending approval
of the road specifications by the road committee.
Richard Smith wanted to comment for the record that Council consider just
completing the drainage problems at Betty Rhule’s property as a budget
constraint in 2009 and pave the following year. Don Lammers informed Richard
Smith that the bid will be divided into three pieces 1) Oak Road (by Tom
Demianczyk’s) 2) Marshall Twp. Section and 3) from Betty Rhule’s home to Oak
Road entrance off of Bradford Road. The bidders will also submit as a lump
sum. Lirette’s have graciously agreed to sign an easement agreement across
the front section of their property. The sump drainage work at the entrance
to the Woodlands will be designed by LSSE; however, the actual work will be
done by Marshall Twp road department. These sumps will be removed from the
bid package affording the Borough a reduction in original estimated costs.
Don felt that the important issue was to see how the end result of the bid
amounts.
D. Planning
One building permit issued in April – Garver home at 49 Seldom Seen Road –
value of $870,000.
E. Environment
1. Tom Demianczyk reported that EPAC had a volunteer day for chip spreading
on the trails and cleanup April 25th at the Lake Loop Trails. He was
appreciative of the turnout including several Council members. Phase 1 for
the most part has been completed with the pending placement of chips across
the stream on a difficult slope. Joe Bayer will be working with EPAC and
using his landscape crew to make a stream crossing and putting these chips
in place on the slope side.
2. Tom also indicated that Connor Grady through the direction of Lorraine
Houston completed a 2 ½ hour leadership assignment and distributed chips
along the Woodland Trail at the Reserve. Connor did a great job and was
assisted by John Porter, Will Suhrie, Michael McCabe, Alex Martich and
Phillip Krassenstein. Letters were sent to the boys thanking them for their
involvement.
F. Employee/Public Relations
None.
G. North Hills COG
There was no meeting in April.
Old Business
None
New Business
Stimulus money – Mary Ann provided Council with a list of eligible
categories that could possibly be geared towards receiving stimulus money.
Adjournment
A motion was made by Dave Baldonieri seconded by Richard Smith and carried
to adjourn the meeting. The meeting adjourned at 7:35 p.m.
Respectfully submitted,
______________________ ___________________
Mary Ann Moretti, Manager Date
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